OWUI Meeting Minutes Sept 12, 2023

OWUI 

Olga Water Users, Incorporated 

BOARD MEETING MINUTES 

Tuesday, Sep 12th, 2023 5-6:30 pm — Olga Community Center 

Board members present. Pat Boehm, Guy Woods, Paul Groeninger. Operator Dan Burke,

Members present: Dan Gottlieb, Grace Gottlieb

1. Call to Order:5:03 PM 

2. Approval of minutes for August   Approved

3. OWUI Operators Report 

No operator present - Sam intended to come but had to cancel

Meetings later in month are better from a standpoint of receiving monthly water quality report

Agreement that operator should submit written report in advance if they cannot attend

4. OWUI Administrators report 

  Sam has entered written meter readings into a spreadsheet.

Two leaks found and repaired

Payment plans continue trickling in

Geoff promises to work on Admin job description when he returns from vacation.

5. Treasurer/ Financial report 

No major spending as intertie has been on hold. 

Continue to project cash on hand will be sufficient to cover costs through end of year. 

Approve sharing cost of bringing Doe Bay old sand filters back online in accordance with terms of existing agreement re: sharing intertie related expenses. 

6. OLD Business: 

a. Intertie Update:  Guy and Dave met with Doe Bay - Doe Bay SWSMP is moving forward, filters to be refurbished and project to move forward.

Motion to update Doe Bay agreement to engineers recommended flow rate and include language around monitoring usage and ability to adjust future flow by mutual consent of both parties: approved.

i. SWSMP update 

Member suggests its important not to wait on SWSMP since we can’t submit funding applications without approved SWSMP.

Dave to coordinate with DOH and Engineer on whether SWSMP can be submitted immediately.

b. Leak Detection Update  3 out of 4 leaks repaired. Still a small leak at fire hydrant near David Sofaer’s property. Plan is to open hydrant and attempt to flush valve. Pat to to notify FD that hydrant is non-functional. Pat to confirm cost incurred to date on leak repair. 

c. Meter Update Ongoing.  No discussion of meters

d. Funding Update Webinars on Sep 20 and Oct 11 on DOH construction loans. Guy to contact Jocelyn Grey regarding first steps for applications in case there are steps that can be taken prior to approved SWSMP.

7. New business 

 a.Paul - clean water committee - there’s lots of interest from other organizations in potentially securing Olga water right for conservation. 

Paul to reach out to Jenny to contribute excess water to raise stream level through end of year the same way we did last year.

Paul will invite Jenny De Groot to October meeting. 

b.Water rights

Membership is vehemently opposed to any action which would put water rights at risk.

Discussion of what are next steps to take regarding securing our water right as we begin to flow water from Doe Bay.

c. Fire security

Member expresses concern that climate change makes wildfire danger inevitable. How are we planning for it? Lahaina fire - water system lost pressure as system drained. 

Creating emergency plans is a priority as demonstrated in SWSMP priorities. 

Discussion of valves to isolate sections of distribution system. Defensible fire zones for critical infrastructure. 

Next Meeting, Oct 17, 2023

Meeting Adjourned 6:57pm

OLGA WATER USERS, INCORPORATED. owuistaff@gmail.com

OWUI Meeting Minutes August 8, 2023

OWUI 

Olga Water Users, Incorporated 

BOARD MEETING MINUTES 

Tuesday, Aug 8th, 2023 6-7:30 pm — Olga Community Center 

Board members present. Pat Boehm, Guy Woods, Geoff Cunard, Paul Groeninger. Operator Dan Burke,

Members present: John Philips

1. Call to Order:6:00 PM 

2. Approval of minutes for July   Approved

3. OWUI Operators Report 

a. chlorine update Upcoming

b. propane?  Look into changing vendor to Inter Island

 c. Meter replacement options we should plan to use the same unit as EWUA and DBWUA. Badger cell based system which can also be read drive by.  Dan proposes we get together with DBWUA (Ted Wixom?) and talk to a Badger salesman, Brodie Van Noy bvannoy@generalpacific.com  425 754 5400

d. remind members that PRVs should be installed.

4. OWUI Administrators report 

 We’ve received a couple payments and are close to full collection.

 Lots of work SWSMP

Meter read data has been collated.  Geoff will  reach out to EWUA to do meter read on new spreadsheet instead of by hand.

5. Treasurer/ Financial report 

Bank balance is good, but intertie costs will use up most of our cash before years end.

6. OLD Business: 

a. Intertie Update  Vault will be installed Aug 18, we will get a schedule from EWUA in two weeks around the completion of the intertie.

i. SWSMP update 

b. Leak Detection Update  Valve across from Artworks and fire hydrants are leaking. Pat will get Paul from Island Ex to chase these leaks after he gets the vault installed.Pat wants us to remember that Pat and Paul need to be kept in the loop about meter and leak detection stuff

c. Meter Update Ongoing.  Pat will reach out to DBWUA and a vendor to gather more data

d. Funding Update The SWSMP has a number of action items that require funding.  Guy and Geoff will pursue state DWSRF Funding for some of these things.

7. New business 

      a.EWUA O&M duties fulfillment

8. Public Access 

John Phillips suggests we accept electronic payments.  Guy will look into Zelle.

Fran Macmillan asks us to confirm that the 3rd St. line is an MSL.  She provided us with MSL agreement for the Second St. line for her new house. 

9. Next meeting time September 12, 2023 5:00PM 

10. Adjournment  7:49PM 

OLGA WATER USERS, INCORPORATED. owuistaff@gmail.com

Annual Meeting Minutes July 8,2023

OWUI  

Olga Water Users, Incorporated  

ANNUAL MEMBERSHIP MEETING MINUTES 

Thursday, July 8th, 2023 5-7 pm — Olga Community Center 

1. Call to Order 5:05PM   Board members present Pat Boehm Guy Woods, Geoff Cunard, Dan  Burke, Operator 

Members present: Joe Greulich, Russ Mullins, Ann Galvin, Jess and Norene Nealy Harvey and  Gail Glasser Mary  and Jerry Clark, John Philips, Pat Roche, Dan and Grace Gottlieb, Alexandra  Gayek, Fran Mac Millan, Sandy Taylor. 

Annual Meeting presentation By Pat Boehm;  He speaks about progress on the intertie.  Pipe is  laid, vault is not on island yet.  Hope to have it within the next two months.  Dan G asks about  mothballing plant. “Has that decision been made?”  Dan Burke:  has been operating our system  for 18 months.  He speaks about the decision making process that led us to consider  mothballing our plant.  With the Rock Island project, we were able to move with intertie piping  at considerable cost reduction.  We had 3 things to deal with:  Aging infrastructure, water  rights, and state regulation.  The state DOH prefers that small water systems combine.  They  also require that if one system buys water from another, they cannot also produce their own  water, therefore it is in our best interest to mothball the plant.  Norene asks what does cost  sharing w/Doe Bay look like?  Answer is that we shared the cost of the intertie equally, and may  need to share infrastructure costs with them in the future.  Geoff and Guy note that we will try  to replace the special assessment with loans or grants.  Dan Burke notes that the intertie was  driven by financial decisions, and a lot of money was saved by splitting the cost with Doe Bay,  and by jumping in with the Rock Island project.  Pat talks about our leak survey and  Distribution System loss. We plan to fix the leaks that were found at a couple of hydrants and a  valve.  We are also working to replace all meters. Guy notes that we do not have the money to  do the meters right now, but we are working on financing.  Harvey asks if there is a risk of Doe Bay growing so that we don’t get enough water?  Dan Burke notes that our agreement with Doe  Bay guarantees us the water we need.   Grace Gottlieb asks about using State DWSRF funding.   Pat notes we are working on that.   Guy gives financial report:  Looks like we will run through  our reserves by the end of the year. We are pursuing numerous funding options, including DWSRF and other low interest loans. Alexandra Gayek asks about SWSMP, does it show hard  numbers for infrastructure maintenance? She wants to know how our assessments are being 

used? Are we looking forward to future needs?  Geoff answers that this is one of the purposes of the SWSMP.  It will be a working document that includes a facilities inventory, and planning  for repair/maintenance/replacement of assets. Harvey Glasser expresses gratitude for all the  initiatives the current board is taking on.  John Philips asks if we can do Zoom meetings. 

2. Other board business tabled until August meeting.  

3. Next meeting time August 8, 2023 5:00PM 

4. Adjournment 6:30PM 

OLGA WATER USERS, INCORPORATED. owuistaff@gmail.com